Proposal Coordinator

Bridgeville, PA
Full Time
PENNSYLVANIA
Entry Level
Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times. Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients.  

We are looking to hire a PROPOSAL COORDINATOR reporting to our Bridgeville, PA office.

POSITION OVERVIEW:
The Mission Critical Proposal Coordinator supports the pursuit and development of competitive proposals for large-scale, mission critical electrical construction projects. This role works closely with the Vice President of Mission Critical, estimating, operations, marketing, and executive leadership to coordinate opportunity pursuits and deliver clear, compliant, and compelling proposal submissions.

The Proposal Coordinator is responsible for managing the proposal process from kickoff through final submission, ensuring accuracy, consistency, and alignment with client requirements and company standards. This position plays a key role in translating technical and operational expertise into well-organized, executive-ready deliverables while maintaining organized pursuit records, marketing collateral, and proposal resources that support ongoing business development efforts.

KEY RESPONSIBILITIES:
  • Support Opportunity Pursuit Strategies. Assist with market research, lead tracking, and coordination with the Vice President of Mission Critical to identify potential clients, target pursuits, and align proposal strategies.
  • Understand Project and Client Requirements. Review RFPs, drawings, specifications, and scope documents to ensure proposal content is accurate, compliant, and responsive to client expectations.
  • Cross-functional Collaboration. Lead coordination across estimating, operations, project leadership, safety, finance, and executive leadership to gather inputs and develop complete, compelling proposal responses.
  • Develop Winning Proposals. Write, edit, and assemble proposals, qualifications packages, and pursuit documents that clearly communicate our design assist experience, technical expertise, operational capacity, management capability, safety record, and value as an electrical partner.
  • Create Mission Critical Marketing Content. Collaborate with the marketing team and other proposal coordinators to create and maintain digital files of RFQ responses, proposal templates, resumes, presentations, and other supporting collateral.
  • Maintain Quality and Consistency. Ensure all proposal and marketing materials adhere to company standards, formatting requirements, and branding guidelines.
  • Manage Reviews. Coordinate go-no-go reviews, proposal kickoff meetings, proposal progress
    meetings, and executive bid reviews while documenting discussion points and incorporating feedback to deliver polished, timely submissions.
  • Own Proposal Process. Organize and maintain structured files, templates, and pursuit records to ensure information is accurate, current, and easy to access.
  • Represent the Organization. Support networking efforts, industry events, trade shows, and
    conferences through preparation, collateral development, and professional engagement at the
    discretion of mission critical leadership.
  • Document Control. Manage project files. Download all project files to the estimating folder template. Ensure that project updates are downloaded from the project site and integrated into the estimating folder as they are received.
  • Executive Ready Deliverables. Prepare reports, presentations, and correspondence that reflect
    attention to detail, professionalism, and clarity.
  • Assume any additional duties and responsibilities as delegated by Sargent Executive Management.
QUALIFICATIONS:
  • Experience with standard bid management applications (e.g., BuildingConnected, Procore, Planhub, SmartBid, ConstructConnect, Bluebeam Studio, or related applications).
  • Proposal, marketing, and/or administrative experience within the construction industry preferred.
  • Excellent written communication skills. Proficient with computers, particularly Microsoft Office
    applications, including the ability to type.
  • Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
  • Works efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player.
  • Understands the importance of being able to multi-task.
Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.
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