Purchasing Specialist

Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times.  Also, awarded Safety recognition by Specialty Trades Insurance Company for the large company bracket and The Association of Union Constructors!  Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area. 

We are looking to hire a talented PURCHASING SPECIALIST based out of our Pittsburgh, PA office. The role may be hybrid or remote based on the needs of the selected candidate.  The primary responsibilities of this position are the provide key purchasing support to all projects in the form of administering, coordinating and supervising assigned activities.  Assignments will be determined by division/project needs.  The position will require some travel.

GREAT BENEFITS PACKAGE!!

RESPONSIBILITIES:

• Review all purchase order and subcontract scopes and their relationship to project estimates, plans and specifications. Confirm with the Project Manager their completeness and accuracy.
• Establish purchase order and subcontract priorities with the Project Manager and prepare documents accordingly.
• Solicit proposals from appropriate vendors and subcontractors via the RFQ Process.
• Negotiate purchase order and subcontract terms and conditions so as to protect the Company’s interests and to ensure their completeness relative to the project’s plans and specifications.
• Ensure all purchase orders, subcontracts and subsequent change orders and other related documents are signed and returned in a timely manner.
• Ensure insurance certificates are provided in a timely manner as well as any required performance and payment bonds. Documents must meet the Company’s and project specifications requirements. Initiate appropriate follow up, as needed.
• Enter all required information into the Company’s project’s data tracking, estimating and cost systems.
• Provide the necessary information and support for the preparation of all project change orders and other related project documents.
• Explore centralized purchasing opportunities to minimize costs and improve outcomes.
• Participate in project related meetings and provide all essential information relative to purchases made and under consideration.
• As required, provide all necessary support and up-to-date information relative to the Company’s estimating and job cost initiatives.
• Request and evaluate all applicable vendor and subcontract data concerning prices, delivery dates, and other relevant project information. Prepare and maintain all necessary summaries for the Project Team’s review including appropriate recommendations. Bid negotiations as necessary to guarantee project margins and savings.
• Initiate all necessary follow-up procedures to ensure the timely delivery of purchased project materials and supplies as well as subcontractor schedule compliance.
• Manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts
• Effectively communicate with all project-related personnel, the client, A/E, and any other individuals who have a direct effect on the project’s performance from a purchasing standpoint.
• Commodity Management as assigned to ensure utilization of our buying power
• Researching and identifying prospective suppliers to ensure Sargent’s competitiveness within the market
• Vendor onboarding and qualifications
• Coordinate with Warehouse Manager on all purchase orders related to equipment and large tool purchases.
• Assisting, as needed, with Supplier Audits.
• Adequate filing of all project related documentation.
• Work with Accounting and Project Manager to close out AP related issues.
• Ensure the Company’s purchasing policies and procedures are followed at all times.
  
  Other responsibilities, as assigned.

SKILLS:

• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Ability to be self-motivated, proactive and an effective team player.
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.
• Strong writing, reading, listening and speaking communication skills.

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QUALIFICATIONS:
 

• A minimum of a two-year technical degree in a related field or 4 years’ experience in EPC, as well as a demonstrated understanding of construction purchasing techniques, policies and procedures are required.
• Strong computer skills are also a pre-requisite as well as well as a working knowledge of financial management, contract law, estimating, and project cost systems.
• Demonstrable experience in negotiating prices and terms and conditions
• Working knowledge of MS Office and purchasing software (e.g. SAP)
• Excellent communication and interpersonal skills
• Team player with strong organizational skills.
• The ability to work efficiently under tight time frames, communicate effectively and be a team player is required.